Step 7: Apply the Two-Minute Rule.
Here’s my golden (secret) rule of email management:
If an email can be handled and responded to in two minutes or less, then take care of it immediately. If not, the second you determine it will take you more than two minutes, stop reading and don’t do any more with the email – instead, file the email in an appropriate action folder and address it later, at a systematically scheduled time.
That's all there is to it.
This way, you'll limit your SORT time, and get your inbox clean. Every time.
For more details, and more background on why this works, click here.
Remember, TWO minutes or LESS!